1) Manipulate your environment to your advantage by making your actual work-space fit your ideal as much as you can.
2) Use your best working time to concentrate on the jobs that give you the most difficulty. Set aside a specific period of time for a task and stick to your commitment.
3) Keep track of your time and how you spend it. If it slips by unnoticed, it will usually slip by under-used.
If you can identify your work patterns you will see how procrastination weaves itself into your work-day. Few of us say, "OK, now I am going to procrastinate for forty minutes." Instead, we let procrastination slip in under some other guise. To focus your thoughts on your habits, ask yourself these questions: What are my daily work patterns? (Keep a written record for 3 days, noting activities in fifteen-minute intervals) -- 1) When do I try to tackle tasks that I dislike? 2) When do I socialize or concentrate on "easy-work" instead of undertaking more important tasks? 3) How do I usually handle large, annual projects?
If you can identify your work patterns you will see how procrastination weaves itself into your work-day. Few of us say, "OK, now I am going to procrastinate for forty minutes." Instead, we let procrastination slip in under some other guise. To focus your thoughts on your habits, ask yourself these questions: -- 1) How do I usually handle daily, record-keeping, or follow-up tasks? 2) How do I usually handle the responsibility of communicating sensitive material or bad news? 3) Which of my job's regular requirements do I like least and how do I usually handle them? 4) Which skills that my job requires do I feel I do not have or could improve upon? If I am called upon to use those skills, what do I do?
Once you have a work habit record, take the time to analyze it: When you do so, be thoughtful and honest as you answer the following questions. Remember, you are striving to improve productivity, not to reinforce procrastination.
1) Do I avoid making and refining decisions and thus deny myself the opportunity to apply myself to the goal at hand?
2) Do I take the least active option?
3) Do I allow negative ideas about a task to balloon?
4) Do I fabricate reasons for postponing action?
5) Do I need imposed pressures to finish a task?
Copyright <a target="_new" href="http://www.aeschwartz.com">AE Schwartz & Associates</a> All rights reserved. For additional presentation materials and resources: <a target="_new" href="http://www.ReadySetPresent.com">ReadySetPresent</a> and for a Free listing as a Trainer, Consultant, Speaker, Vendor/Organization: <a target="_new" href="http://www.TrainingConsortium.com/">TrainingConsortium</a>
CEO, A.E. Schwartz & Associates, Boston, MA., a comprehensive organization which offers over 40 skills based management training programs. Mr. Schwartz conducts over 150 programs annually for clients in industry, research, technology, government, Fortune 100/500 companies, and nonprofit organizations worldwide. He is often found at conferences as a key note presenter and/or facilitator. His style is fast-paced, participatory, practical, and humorous. He has authored over 65 books and products, and taught/lectured at over a dozen colleges and universities throughout the United States.
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